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Last Updated: July 25, 2026

 

Evoke One Network (“we,” “us,” or “our”) is committed to respecting and protecting the privacy of the individuals, families, youth, volunteers, partners, donors, and organizations we serve. This Privacy Policy explains how we collect, use, protect, and disclose personal information when you visit our website, participate in our programs, communicate with us, or otherwise interact with our organization.

 

Information We Collect

We may collect personal information that you voluntarily provide to us, including your name, email address, phone number, mailing address, registration information, program interests, volunteer information, donation information, and other information you choose to provide.

When registering for programs, camps, teams, training, events, or other activities, we may also collect information necessary to safely and effectively administer those programs.

Where programs involve children or youth, we may collect information from a parent or legal guardian, including participant information, emergency contacts, relevant consent forms, and other information reasonably necessary for participation and safety.

Our website may also automatically collect limited technical information, such as IP address, browser type, device information, pages visited, referring websites, and general website usage information through cookies, analytics services, or similar technologies.

 

How We Use Information

We may use personal information to:

• Register and administer participants in programs, teams, camps, training, events, and other activities.

• Communicate with participants, parents, guardians, volunteers, donors, partners, and supporters.

• Respond to inquiries and requests.

• Provide information about programs, events, opportunities, and organizational updates.

• Process donations, registrations, or other transactions.

• Coordinate volunteers, coaches, mentors, and community partners.

• Improve our programs, services, communications, and website.

• Maintain appropriate records and organizational administration.

• Protect the safety and security of participants and our organization.

• Meet legal, regulatory, insurance, safeguarding, and reporting requirements.

We will only use personal information for appropriate organizational purposes and as otherwise permitted or required by applicable law.

 

Children and Youth

Because some of our programs serve children and youth, we take their privacy seriously. When appropriate, personal information relating to minors will be collected through or with the knowledge and consent of a parent or legal guardian.

We seek to collect only information reasonably necessary to administer programs, communicate with families, support participants, and maintain a safe environment.

Photographs, video, testimonials, or other identifiable media involving minors will be handled according to our applicable consent and media-release procedures.

 

Sharing Personal Information

We do not sell or rent personal information.

We may share information with trusted service providers, contractors, coaches, program partners, technology providers, payment processors, insurers, professional advisers, or other organizations when reasonably necessary to operate our organization or deliver a program.

Where appropriate, we expect organizations handling personal information on our behalf to protect that information and use it only for the purposes for which it was provided.

We may also disclose information where required by law, where necessary to protect the safety or legal rights of an individual or the organization, or where otherwise permitted by applicable law.

 

Donations and Payments

If you make a donation, pay a registration fee, or make another payment through our website, payment information may be processed by a third-party payment provider. We generally do not directly store complete credit or debit card information when payments are processed through these providers.

Third-party payment providers may have their own privacy policies and terms governing how they process your information.

 

Email Communications

If you subscribe to our mailing list or otherwise consent to receive communications from us, we may send you information about programs, events, opportunities, fundraising initiatives, and organizational updates.

You may unsubscribe from promotional email communications at any time using the unsubscribe option provided in the message or by contacting us.

We may still send necessary administrative or program-related communications to individuals participating in our activities.

 

Cookies and Analytics

Our website may use cookies and similar technologies to operate the website, understand how visitors use it, improve its performance, and measure the effectiveness of our communications.

Depending on the services used on our website, third-party analytics or technology providers may also collect information according to their own privacy policies.

You may be able to control or disable certain cookies through your browser settings.

 

Photographs and Video

Our programs and events may occasionally be photographed or recorded. Where identifiable photographs or video are intended for promotional, fundraising, social media, website, or other public uses, we will follow our applicable consent procedures, particularly when children or youth are involved.

 

Protecting Your Information

We take reasonable administrative, technical, and physical measures designed to protect personal information against unauthorized access, disclosure, loss, misuse, alteration, or destruction.

No method of electronic transmission or storage is completely secure, however, and we cannot guarantee absolute security.

 

Retention of Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal, financial, insurance, safeguarding, and organizational requirements.

When information is no longer reasonably required, we may securely destroy, delete, or anonymize it in accordance with our practices and applicable law.

 

Accessing or Correcting Your Information

You may contact us to request access to personal information we hold about you or to request that inaccurate information be corrected, subject to any limitations or exceptions provided by applicable law.

You may also contact us if you have questions about how your information is being collected, used, stored, or disclosed.

 

Third-Party Websites

Our website may contain links to websites, platforms, social media services, or organizations that we do not operate. We are not responsible for the privacy practices or content of third-party websites and encourage you to review their privacy policies before providing personal information.

 

Changes to This Policy

We may update this Privacy Policy from time to time as our organization, programs, technology, or legal obligations change. The current version will be posted on our website with the date of the most recent update.

 

Contact Us

Questions, concerns, requests, or complaints regarding privacy may be directed to:

Evoke One Network
Privacy Contact: [NAME OR POSITION]
Email: [EMAIL ADDRESS]
Mailing Address: [MAILING ADDRESS]
British Columbia, Canada

We will make reasonable efforts to respond to privacy inquiries and resolve concerns in accordance with applicable privacy requirements.